If you use Microsoft Office, Dropbox, or both, you might be wondering how to best integrate and use the two programs together. The answer depends on your personal preferences, but there are several effective ways to sync files between these applications so that you can quickly and easily access them from wherever you are and whatever device you’re using. Here are three easy ways to integrate and use Microsoft Office with Dropbox.
1) Sign up for an account
Signing up for a Dropbox account is easy and only takes a few minutes. You can sign up for an account on the Dropbox website or through the mobile app. If you sign up for an account on the website, you’ll need to provide your name, email address, and create a password. Once you have an account, you can start using Dropbox to store your files in the cloud. To use it with Microsoft Office programs like Word, Excel, PowerPoint, and OneNote , you will need to install the Dropbox desktop application on your computer. In order to do this, follow these steps
1) Click on the search icon in your taskbar
2) Type Dropbox into the search bar and then click on Dropbox from the list of results
3) Select Get Dropbox from the drop-down menu
4) Click Install
5) When the installation process has finished, click Finish
6) The Dropbox folder should now be created on your desktop
7) Open it and double-click Dropbox
8) A popup window should appear where you can select which files you want to sync
9) When syncing is complete, close the window
10) Now open a Microsoft Office program like Word
11) Go to File > New > Blank document
12) Right-click on any text that appears in that document 13a. If there are no symbols next to the file extension (e.g., .docx), go back to step 8 and add that file extension 12b. if there are symbols next to the file extension (e.g., .docx), right-click on the corresponding part of the document’s title bar and select Properties 13c. Select Always ask me what to do 14d. Select Sync changes automatically 15e. Close all documents
2) Turn your computer into a cloud
If you’re like most people, you probably use Microsoft Office for work or school. And chances are, you also use Dropbox to store files in the cloud. But did you know that you can actually integrate the two? Here are three easy ways to do it
1) Save your Microsoft Word document as a web page (.htm). Then upload this file to Dropbox so it is saved on their servers. Finally, click on File from the top menu bar of your browser and select Open In Word. Voila! You now have access to this document from anywhere!
2) Upload your Excel spreadsheet (.xlsx) file to Dropbox, but keep a copy stored locally on your computer’s hard drive (so you don’t lose any data if something happens to the internet connection). Then open up Excel from your Start Menu and click File>Open>Files of type: Web Page (*.htm;*.html), then choose the folder where you saved your file in Dropbox. Lastly, be sure to save your changes back to the original location after editing.
3) Download Google Chrome Extension called Office Editing for Docs. When you go into a Google Doc and click Edit Document, it will ask if you want to edit offline instead- just say yes and then go download Google Chrome extension called Office Editing for Docs so that next time you need to edit a doc offline all you have to do is download the doc onto your computer and then open it from there. There are other features such as autosave, revision history, track changes and more which make this tool incredibly helpful.
3) Upload files from your computer
- Download and install the Dropbox desktop application on your computer.
- Sign in to your account, or create a new one.
- Once you’re signed in, click the Upload files button in the upper-right corner of the screen.
- Select the files you want to upload, then click Open.
- The files will begin uploading automatically.
- To open a file from Dropbox, double-click it or right-click and select Open with.
- Choose the program you want to open the file with, then click OK.
- If you need to edit an existing document on Dropbox, find the file by clicking Files on the left side of the screen, selecting My Docs > Edit Files at the top of the list, and then selecting the folder that contains your document.
- Double-click or right-click on your document and choose Edit File at top of list
- Click Edit
- Make any changes you need
- When finished editing, click Save
- Your changes are now synced back up to all devices that have access to this document
- If you need to download a copy of your document for offline use, follow steps four through ten.
- Repeat these steps for each file you want to edit .
- Follow the same process if you’re using Google Drive or OneDrive as well, as both support many of the same features as Dropbox
- To share a file with someone else:
- Find the file by clicking Files on the left side of her screen, selecting My Docs > Share Links at the top of the list, and then selecting one of your documents
- Type in their email address (or another contact’s)
- Click Send Link
- You’ll receive an email notification when they accept your invitation to view or edit your document 22. Just like other cloud storage services, Dropbox has a free plan which allows for personal use only 23. All paid plans include unlimited storage space
- Prices start at $8 per month
- There is also a family plan that costs $12 per month
- You can also buy individual plans ranging from $10 to $200
- A higher level of service usually comes with more storage space .