An iPhone or iPad can be so much more than a basic cell phone with texting capabilities—it’s practically the whole package when it comes to a mobile device. However, the problem with having all that functionality and then some on your iPhone or iPad is that it can be difficult to manage it all, especially if you receive texts from numerous people throughout the day. To make things easier, here are three tips to better manage your texts on your iPhone or iPad.
1) Set up an auto-responder
- Decide when you want your auto-responder to activate. This could be based on time (e.g., only after 10pm), location (e.g., only when you’re at work), or manually (e.g., when you’re in a meeting).
- Set up your auto-responder message. Keep it short and sweet, so it’s easy for people to understand why you’re not responding right away.
- Decide who you want your auto-responder to apply to. This could be everyone, specific contacts, or certain groups.
- Choose how long you want your auto-responder to stay active. 5. Save your changes by tapping the Done button in the top left corner of the screen.
- That’s it! Now, whenever your auto-responder is activated, you’ll receive a push notification from Messages with the text You are currently unavailable.
Tap this notification to see what was automatically sent as an auto-reply if you’d like to make any changes or cancel it altogether. Otherwise, just tap Dismiss and return to what you were doing. The idea behind an auto-responder is that people will still know that they have reached out but won’t be waiting around all day for a response.
Instead, they can take their time sending another message while they wait patiently. For example, if I’m busy during lunchtime but I know my phone will buzz when I get back in the office, I can send my colleagues a simple I’m busy eating lunch right now message without worry because they’ll know there’s no need to follow up with me until later on in the day once my schedule clears up.
2) Find and delete duplicate messages
One way to declutter your texts is to find and delete duplicate messages. This can be done by going into your Settings app, tapping on Messages, and then selecting Message History. From there, you can tap on Edit and then Delete All Duplicates. Keep in mind that this will delete all messages with the same sender or recipient, so use it with caution.
If you want to only remove one of the duplicates, go back to Message History and select Edit, which will give you a list of all text messages in order of time sent. Scroll through the list until you see the duplicated message and press X next to it. Once again, remember that deleting these messages will delete them for good, so use this method sparingly! You may also want to make sure that you have copies of any important messages before removing them from your device.
By opening up the Notes app, you can create a new note titled Messages. When you’re ready to copy a message over, go to its location on your device (usually under Chats) and open it up as if you were about to reply. At the top of the screen, there should be an option that says Share – click this and choose Notes as the destination. The copied text should now show up in your notes where you can edit it as needed.
3) Separate work and personal messages
If you find yourself constantly mixing up your work and personal messages, it might be time to create two separate text messaging inboxes. You can do this by creating a new contact for your work number and labeling it accordingly. Then, when you get a new message, simply select the appropriate inbox. This will help you stay organized and avoid any embarrassing mix-ups.
You could also set different notification tones for both of these contacts if you want an extra reminder that one is work related. Use WhatsApp: A lot of people use WhatsApp as their main messaging app because it’s free and has a lot of useful features like end-to-end encryption, chatbots, stickers, gifs, video chat etc. It’s worth downloading and using at least as an alternative to iMessage (Apple’s own texting app).
Don’t enable read receipts: Read receipts are another setting that may cause problems with your personal life because they show who has read your message even if they don’t respond. There’s no way to know what the person’s intentions were in not responding so you’ll never know whether they just didn’t see your message or if they’ve moved on from whatever conversation you were having. They’re also more likely to receive more texts than before since recipients know that they’ve seen theirs so you’ll have a harder time getting them off your back.
When deciding whether or not to send someone a read receipt, think about how much contact you have with them outside of texting such as through email or Facebook Messenger. If you only speak through text messages then I would recommend sending them a read receipt since some people prefer being notified when somebody reads their texts.